Trainee Administration Assistant

Office Angels
Scotland, South Lanarkshire, East Kilbride
£18000.00 - £20000.00 per annum
Closing date
14 Dec 2021

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Office & secretarial, Administration
Salary Band
£15,000 - £19,999, £20,000 - £24,999, UK
Contract Type
Full Time
Job Level
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Job Details

The role -Trainee Administration Assistant
Location - East Kilbride (Office based)
Salary - £18-20K - depending on experience
Hours - 8.00-17.00

Office Angels are currently recruiting for a Trainee Administration Assistant to join the dynamic industry of Civil Engineering.

The role is based in East Kilbride and due to location will ideally suit someone with their own means of transport.

This is a fantastic opportunity to learn and develop new skills in an organisation with a solid and enviable reputation. This role would suit someone who is confident in their ability and is looking to build a career in administration.

The main function of the role is to provide business support to HR, operations, on-site projects, finance, and other areas of the business. You will be comfortable speaking with clients on the phone, handling paperwork and will be able to use your initiative to ensure everything runs smoothly.

Key Duties:

* Acting as first point of contact for incoming calls and visitors to the business.
* Taking accurate messages and passing them to relevant department.
* Overseeing H&S for the reception area - temperature checks (part of the Covid-19 procedure) & liaising with cleaning contractor to ensure standards are maintained.
* Processing and collating timesheets and ensuring they meet the deadlines set by the accounts department.
* Dealing with new start/leaver paperwork and updating systems.
* Ensuring the office stock of stationary & consumables are replenished when necessary.
* Project administration - opening new files, generating templates and folders for site staff.
* Printing drawing to spec and storing in correct folders.
* Scanning site paperwork and saving to project files.
* All other business support as and when required

Key Skills/Attributes: -

* Strong written and verbal communication skills.
* Working knowledge of Microsoft Office - Word and Excel in particular.
* Previous experience of working in an office administration/business support environment.
* Customer service.
* Some knowledge of GDPR regulations.
* React quickly to business needs
* Deal with any issues in a non-defeatist and optimistic manner

The role will suit someone who is looking to learn and be mentored in a fast-paced and interesting environment. You will have a desire to be developed within a role and follow a structured career path in administration.

If you are interested in this role and wish to be considered, please click apply!

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.


Finding the right path to a happy and successful future.

Whether you’re an ultra-organised PA, a secretary with demon typing speeds, a marketing assistant or an experienced finance manager, we know how to match your skills with the right job in the right organisation for you.

You’ll get everything you need from us – we’re supportive and really get to know you. You’ll only ever find knowledgeable, helpful and approachable consultants at Office Angels.

To help you look for a new role, we’ve recently launched Futures, Office Angels’ monthly newsletter bringing you a steady stream of industry insight, top tips for your job search, and a monthly roundup of the latest salary and vacancy trends — meaning that you can plan your next move with confidence. If you’d like to receive this, sign up now.

You can also download our app today to get jobs on the go and sign up to our job alerts. This way you can apply for that dream job as soon as it’s available. You’ll find loads of other useful links when you explore our website, so why not take a look around.

Planning for the future should be exciting, inspirational and fun. We’ll be here every step of the way. Contact us today to chat through your options. We listen, we understand, and we treat you as an individual. That’s our job. That’s Office Angels.

Work with Office Angels

If you are sales driven, an excellent negotiator and a strong communicator with a real drive to achieve results, we‘d like to hear from you. The talent to win business whilst maintaining relationships with clients and candidates is key.

The role might be demanding but the rewards are fantastic. They are impressive financially with a competitive basic salary as well as monthly, quarterly and annual bonuses. And on top of this, we also offer a unique flexible benefits package, incentives, trips, and so much more!

Find out more

Click here for jobs at Office Angels

Find Us
Office Angels
Head office: Millennium Bridge House
2 Lambeth Hill

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