Administrator

Recruiter
Adecco
Location
Wales, Newport
Salary
£8.91 - £9.62 per hour
Posted
07 Apr 2021
Closes
05 May 2021
Ref
Ke/Admin
Contact
kristy elvins
Function
Administration
Contract Type
Contract
Hours
Full Time

Adecco are currently recruiting a Administrator to join our well established client , based in Newport.

Working in a busy manufacturing depot, dealing with all aspects of daily/ Hr admin.

Position is long term ongoing.

Accountabilities

Support the administration of people management activity across an assigned area of responsibility

  • Liaise with appropriate stakeholders to alter attendance management system with verified information related to absence details, overtime and employee information changes
  • Provide and secure the appropriate paperwork for line managers to facilitate people management processes and procedures e.g. return to works, disciplinaries, grievances etc.
  • Supply Human Resources with all relevant information relating to people management activity e.g. completed performance management documents, bonus data, fit notes etc.
  • Compare recruitment agency invoices and supply appropriate information to ensure the business is charged accordingly for its service e.g. agency worker absence, Bradford factor, agreed bonus payments etc.
  • Maintain appropriate compliance records e.g. health & safety training
  • Run and send time sheet reports to the appropriate stakeholders

Ensure the timely ordering of all goods and services to meet business requirements

  • Raise purchase requisitions
  • Goods receipt in full or part depending on the content of the delivery
  • Review query log to identify outstanding queries
  • Liaise with business users to understand discrepancies
  • Contact suppliers to query invoice discrepancies
  • Adjust purchase requisitions to accommodate acceptable changes
  • Maintain up to date information relating to each query within the query log
  • Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered
  • Chase credit notes from suppliers for invoice queries when appropriate
  • Maintain records of projected orders and inform Finance of expected accruals

Ensure the continuous process of general administrative activities

  • Distribute incoming mail
  • Facilitate the delivery of outgoing mail
  • Maintain up to date information displayed across an assigned area
  • Monitor and order stationery to maintain availability for an assigned area
  • Provide note taking support when required
  • Liaise with the landlord to arrange general site maintenance e.g. grass cutting, pest control
  • Coordinate the cleaning and repair of PPE, reporting issues identified by wears
  • Produce fobs for issue and ensure they are cancelled when no longer employed

Coordinate the facilitation of visitors onto site

  • Arrange catering facilities when appropriate
  • Supply and collect Personal Protective Equipment (PPE) for visits to operational areas
  • Liaise with security to arrange access onto site
  • Arrange inductions with the appropriate stakeholders

Miscellaneous or ad hoc business requirements

Manage specific projects or undertake specific project activity as determined by the business or line manager

  • Represent your function or business at meetings or events as required
  • Undertake any reasonable request in order to support the needs of the business

Technical Competencies

Excel

Word

Powerpoint

T&A

Success Factors

SAP

ARMA

Hours - Office hours Monday to Friday - 8.30am - 5pm

Salary £8.91 - £9.62 per hour

Immediate start available

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

Apply for Administrator

Already uploaded your CV? Sign in to apply instantly

Apply

Upload from your computer

Or import from cloud storage

Your CV must be a .doc, .pdf, .docx, .rtf, and no bigger than 1MB


4000 characters left

You are about to register with the Adecco Group UK & I as a candidate. During your registration, we will collect and use information about you to make available our services and maintain our relationship with you. Our Privacy Information Statement explains how we collect and use information about you and the rights you have.

Where you choose to give us so called sensitive information* other than where we ask for it, by giving us that information, you agree that we may use it in the way set out in the Privacy Information Statement.


* This is information that gets special protection under our privacy laws. It is information about your race or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, genetic or biometric details, sex life and details of any criminal convictions or similar you may be subject to.

♦ The business of the Adecco Group UK & Ireland is transacted via a number of differently branded trading entities, as follows: Adecco UK Limited, Adia Technology Limited, Modis International Limited, Badenoch and Clark Limited, Ajilon (UK) Limited, Office Angels Limited, Penna plc, Pontoon Europe Limited, Roevin Management Services Limited, Spring Technology Staffing Services Limited.

Similar jobs

Similar jobs