Administrator

Adecco are currently recruiting a Administrator to join our well established client , based in Newport.

Working in a busy manufacturing depot, dealing with all aspects of daily/ Hr admin.

Position is long term ongoing.

Accountabilities

Support the administration of people management activity across an assigned area of responsibility

• Liaise with appropriate stakeholders to alter attendance management system with verified information related to absence details, overtime and employee information changes
• Provide and secure the appropriate paperwork for line managers to facilitate people management processes and procedures e.g. return to works, disciplinaries, grievances etc.
• Supply Human Resources with all relevant information relating to people management activity e.g. completed performance management documents, bonus data, fit notes etc.
• Compare recruitment agency invoices and supply appropriate information to ensure the business is charged accordingly for its service e.g. agency worker absence, Bradford factor, agreed bonus payments etc.
• Maintain appropriate compliance records e.g. health & safety training
• Run and send time sheet reports to the appropriate stakeholders

Ensure the timely ordering of all goods and services to meet business requirements

• Raise purchase requisitions
• Goods receipt in full or part depending on the content of the delivery
• Review query log to identify outstanding queries
• Liaise with business users to understand discrepancies
• Contact suppliers to query invoice discrepancies
• Adjust purchase requisitions to accommodate acceptable changes
• Maintain up to date information relating to each query within the query log
• Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered
• Chase credit notes from suppliers for invoice queries when appropriate
• Maintain records of projected orders and inform Finance of expected accruals

Ensure the continuous process of general administrative activities

• Distribute incoming mail
• Facilitate the delivery of outgoing mail
• Maintain up to date information displayed across an assigned area
• Monitor and order stationery to maintain availability for an assigned area
• Provide note taking support when required
• Liaise with the landlord to arrange general site maintenance e.g. grass cutting, pest control
• Coordinate the cleaning and repair of PPE, reporting issues identified by wears
• Produce fobs for issue and ensure they are cancelled when no longer employed

Coordinate the facilitation of visitors onto site

• Arrange catering facilities when appropriate
• Supply and collect Personal Protective Equipment (PPE) for visits to operational areas
• Liaise with security to arrange access onto site
• Arrange inductions with the appropriate stakeholders

Miscellaneous or ad hoc business requirements

Manage specific projects or undertake specific project activity as determined by the business or line manager

• Represent your function or business at meetings or events as required
• Undertake any reasonable request in order to support the needs of the business

Technical Competencies

Excel

Word

Powerpoint

T&A

Success Factors

SAP

ARMA

Hours - Office hours Monday to Friday - 8.30am - 5pm

Salary £8.91 - £9.62 per hour

Immediate start available

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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