Administration Assistant/Team Assistant-Investment Banking Div

Recruiter
Pontoon
Location
England, London
Salary
Negotiable
Posted
30 Mar 2021
Closes
27 Apr 2021
Ref
Administration Assis
Contact
Suzanne McCrae
Function
Administration
Contract Type
Contract
Hours
Full Time

Administration Assistant/Team Assistant - Investment Banking Division

6 months Initially

London

A fantastic opportunity exists for an Administrative Assistant to join & support a team within the Investment Banking division.

Diary management, including organising internal/external meetings

  • Handling sensitive and confidential material and information
  • Establish professional and effective communication at all levels with internal stakeholders and assistants in your area
  • Cultivating relationships with external clients and their assistants, develop knowledge of banker's clients, transactions and specific individuals where possible.
  • Manage professional response to telephone calls, taking ownership of queries
  • Management of email system, prioritising and responding where appropriate.
  • Arranging complex domestic and international travel in high volumes - booking in advance where possible to ensure cost effectiveness and ensuring appropriate Visas have been obtained
  • Arranging conference calls and video conferences internally and externally
  • Understanding the internal systems for BofA such as Concur Smartforms/Call reports i/track (Training will be given for all internal systems).
  • Handling expenses using Concur system - with a general understanding of the bank's policies
  • Filing call reports on a weekly basis using Navigator
  • Completing i-Track on a weekly basis
  • Ensure relevant DRE is captured

Pre-empt and highlight to the Business Manager out of policy expenses

Requirements:

  • Proactive style and ability to work independently and as a team player
  • Investment Banking Division experience or similar
  • Capable to multitask and prioritise
  • Capable to work efficiently in a pressurised environment
  • Proven secretarial experience preferably in a Financial Services environment
  • Excellent PC skills including Word, Excel, PowerPoint and Outlook
  • Accurate typing - approx 50 wpm
  • Flexible approach to overtime and out of hours working patterns
  • Mature, calm and professional attitude at all times
  • Accuracy and numeracy
  • Excellent communication skills at all levels written and verbally
  • Confidence at dealing with people of all levels both internally and externally

Please apply with your most resent CV , we will try to respond in 48 hours

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