PA/Secretary - Part time 25 hours - 1 year maternity cover

3 days left

Recruiter
Office Angels
Location
England, Kent, Maidstone
Salary
Up to £15.38 per hour
Posted
23 Mar 2021
Closes
20 Apr 2021
Ref
JN -022021-165484
Contact
Hayley Morrison
Function
Administration
Contract Type
Contract
Hours
Full Time

Main Responsibilities:

  • To act as a first point of contact, dealing with correspondence and phone calls
  • Managing the Directors diaries, organising meetings and appointments
  • To book and arrange travel (including flight booking), transport and hotel accommodation
  • To fully organise the Directors events and conferences
  • To organise Client Hospitality Events including issuing tickets for Arsenal Football Games, Ascot and Brands Hatch days
  • To remind the Directors of important tasks and ensuring that they do not miss deadlines
  • Typing, compiling and preparing reports, presentations and correspondence including acting as minute taker in Senior Board Meetings
  • To manage the relevant databases and filing systems
  • To implement and maintain administrative systems as required
  • To liaise with staff, suppliers and clients as required
  • To oversee the collating and filing of expenses claims
  • All other ad-hoc and miscellaneous administration tasks to support the Directors so as to ensure that the business is being run properly and complying with legislation and regulations
  • To show flexibility regarding working hours and out of work hour's contact and communication from the Directors on occasion

Experience

  • Must be experienced in computer literacy, including the use of Excel, Word, PowerPoint etc.
  • Experienced Minute Taker
  • Experience in all aspects of Administration, including typing

Salary & Working Hours

  • Salary - £20,000pa pro rata
  • Monday to Friday between the hours of 9.30am and 3.30pm (6hrs per day), although there will be flexibility regarding start and finish time's to be agreed with the Senior Board

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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You are about to register with the Adecco Group UK & I as a candidate. During your registration, we will collect and use information about you to make available our services and maintain our relationship with you. Our Privacy Information Statement explains how we collect and use information about you and the rights you have.

Where you choose to give us so called sensitive information* other than where we ask for it, by giving us that information, you agree that we may use it in the way set out in the Privacy Information Statement.


* This is information that gets special protection under our privacy laws. It is information about your race or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, genetic or biometric details, sex life and details of any criminal convictions or similar you may be subject to.

♦ The business of the Adecco Group UK & Ireland is transacted via a number of differently branded trading entities, as follows: Adecco UK Limited, Adia Technology Limited, Modis International Limited, Badenoch and Clark Limited, Ajilon (UK) Limited, Office Angels Limited, Penna plc, Pontoon Europe Limited, Roevin Management Services Limited, Spring Technology Staffing Services Limited.

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