Head of Purchase to Pay (Oracle) - Government
- Full Time
Location - Sheffield (remote working)
Duration - 6 Months+ daily rate
Salary £540 per day inside IR35
The Badenoch + Clark are delighted to be partnering with a leading Government Agency to appoint the Head of Purchase to Pay.
The Finance Transactions Strategy, Policy and Process Unit is responsible for the processing, oversight and governance of Finance transactions including Purchase to Pay(P2P), Order to Cash (O2C), Debt Strategy and Staff Expenses. The Unit develops and maintains policies and strategies ensuring they remain fit for purpose. As process owner, the unit supports business areas within the Department; delivering services and making the best use of technologies to drive continuous improvement and customer service excellence.
The Finance Transactions Team is responsible for the quality assurance of everything created in Oracle. It also acts as approver for manual payment requests that are exceptions to the purchase order requirement. The team also operates a small contact centre of staff as the first point of contact for advice and queries for purchase to pay processes.
As Head of P2P your role is to develop a long-term strategy for the management of the Purchase to Pay workstream and ensure that the strategy is underpinned by effective policy and guidance. The post holder will play a key role in developing a deserved reputation for excellent customer service.
*Lead and manage a team of around 20 staff, managing performance.
*Manage the P2P metrics and carry out the reporting, measures, compliance, effectiveness and tracking to demonstrate process improvement
*Provide strategic direction, proactive P2P support and technical P2P expertise for internal customers, colleagues and suppliers
*Ensure P2P team members are adequately trained and aware of appropriate policy and guidelines in relation to activity and process
*Analyse statistical reports and ensure remedial actions are taken; seek ways to reduce transaction volumes and ensure resources are used efficiently
*Invite feedback from both team members and key stakeholders to identify opportunities to maximise cost savings and process efficiencies in line with the Government Finance converged process model
*Maintain oversight of performance, including identifying areas for improvement by using recognised continuous improvement principles
*Monitor performance against service level agreements and internal targets
*Ensure compliance with audit requests and prompt responses to MP letters, PQs and FoI requests
*Ensure effective audit trails to support transactions, reconciliations and approvals
*Manage and co-ordinate resources to ensure delivery continuity
The post holder may be required to undertake additional responsibilities as expected in relation to the role and grade.
Person Specification & Skills
*Purchase to Pay expert with extensive knowledge of best practice process and policy
*Extensive experience with finance ERP/Cloud systems (preferably Oracle), to record, report and monitor P2P transactions
*Experience of using reporting tools
*Proven track record of effectively leading, performance managing, mentoring and motivating a Purchase to Pay team in a fast-moving environment
*Proven track record of continuous improvement and experience of designing, documenting and implementing process and policy changes
*Excellent verbal and written communication skills
*Strong experience Microsoft Excel skills
*Excellent customer service skills, including experience of collaboration with and management of demanding stakeholders
*Experience of attending high level meetings and ability to influence stakeholders at a senior level
If you are interested in being considered for this role and you have solid P2P Management experience please send your updated CV to the advert for immediate consideration.
Badenoch + Clark acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Badenoch + Clark UK is an Equal Opportunities Employer.
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