Shipping Administrator - High End Book Store

Office Angels
England, London
£22000.00 - £24000.00 per annum
18 Feb 2021
04 Mar 2021
JN -022021-167652
Harriet Silvester
Contract Type
Part Time

JOB ROLE: Shipping Administrator - High End Book Store

JOB TYPE: Part Time Permanent

HOURS: 22.5 hours per week, ideally over 5 days, however can be flexible with 3 days if preferred

COMPANY TYPE: High End Bookstore


BENEFITS: 7% employer pension contribution / 3% employee contribution, 21 days' paid leave pro rata + Bank Holidays, Health and Wellbeing Programme


Salary: £22,000 - £24,000 pro rata

My client is a high-end antiquarian bookseller with a global presence. As one of the leading rare book firms in the world, each year they exhibit at 11 major international exhibitions, as well as three high-profile UK exhibitions, with an international clientele. They publish around 12 print catalogues each year and produce weekly and monthly digital communications.

My client is seeking to recruit an administrator to assist the shipping and finance departments. The newly created position will support existing teams with paperwork and record keeping, primarily associated with shipping, import/export and internal circulation of stock.


  • Applying for and obtaining export licences, carnets, certificates of origin and similar paperwork
  • Creating proforma invoices, customs forms, shipping labels and other shipment paperwork
  • Logging goods inward and outward and providing this information to staff
  • Porterage and internal circulation of items
  • Liaising with couriers and postal service providers as required
  • Liaising with goods recipients and suppliers to ensure paperwork is in order and expectations understood as concerns customs clearance
  • Checking and approving courier invoices
  • Identifying and logging VAT and import charges administered by couriers on our behalf and reconciling to monthly C79 to ensure VAT reclaimed
  • Arrange collections, shipment and returns of items purchased overseas and being shipped to us on our own accounts
  • Ensure export declarations obtained from suppliers as necessary
  • Prepare export lists, proforma invoices and other documentation for temporary exports and book fairs
  • Apply stock numbers to purchase invoices
  • Other general duties as required

Essential skills and experience

  • A high level of attention to detail (essential)
  • Ability to work under pressure and prioritise competing demands (essential)
  • Strong IT literacy including databases, Microsoft Office and the internet (essential)
  • Strong research skills (essential)
  • Excellent spoken and written English and numeracy (essential)
  • Excellent interpersonal and communication skills (essential)
  • The ability and confidence to deal with a wide range of people (essential)
  • good team working (essential)

NB: If this company and position appeals to you then please apply your CV on-line.

Advertised by Office Angels Partnership Accounts branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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