Contracts Administrator

Recruiter
Adecco
Location
England, East Sussex, Lewes
Salary
Holiday pay
Posted
16 Sep 2020
Closes
14 Oct 2020
Ref
JO-1609
Contact
Callum Graham
Function
Administration
Contract Type
Contract
Hours
Part Time


Council

East Sussex County Council


Job Title

Contract Administrator


Pay Rate

£11.56


Hours

3 Days a Week


Duration

3 Month


Location

County Hall,Lewes,East Sussex,BN71UE


Description

MAIN PURPOSE OF THE ROLE:

The Contracts Administrator will undertake management of contract payments systems and lead on the development and maintenance of budget analysis and other statistical information systems in support of corporate school's services contracts.

Under the guidance of the FM Service Manager and Senior Contract Officers, they will administer the payment runs, reconciliation and approval of invoices and action Contract Variation Orders and defaults for the Council's Grounds Maintenance, Building Cleaning, Waste Management, School Meals Contracts and other FM contracts as applicable.

They will process, reconcile and pay invoices, and record and produce monitoring reports. Re-charge schools and customers, deal with financial queries from schools. Record and produce meeting minutes, create contract team publications and general administration for the team.

Some of the Key Tasks:


  • Provide and manipulate data for statistical purposes and run and present standard reports.
  • Processing invoices, reconciling income and expenditure. Re-charge customers and schools using journals and invoicing
  • Deliver a range of administrative and/or customer/consultancy services in support of existing systems or processes to agreed standards, to maximise service quality and continuity.
  • Receive and respond to everyday enquiries from colleagues and customers to provide a timely, courteous and effective service.
  • Communicate and liaise with service users and/or external contacts, usually through established routine connections as own section of work requires.

  • Essential Criteria

    Key Skills & Abilities

    • A high level of IT literacy including advanced excel skills to macro level, a knowledge of statistical principles and the ability to develop new systems and procedures to produce accurate financial and statistical information.
    • Competent in a range of IT tools.
    • Good administrative /organisational and analytic skills.

    Education &

    Qualifications

    • Minimum 5 GCSEs at Grade C or above, or equivalent, or able to evidence ability at an equivalent level.
    • Relevant HR, Management, business administration or financial qualification to NVQ Level 2/3, or able to evidence knowledge/understanding of relevant discipline

    Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

    By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

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    ♦ The business of the Adecco Group UK & Ireland is transacted via a number of differently branded trading entities, as follows: Adecco UK Limited, Adia Technology Limited, Modis International Limited, Badenoch and Clark Limited, Ajilon (UK) Limited, Office Angels Limited, Penna plc, Pontoon Europe Limited, Roevin Management Services Limited, Spring Technology Staffing Services Limited.

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