Specialist Administrator Evening

England, Bedfordshire, Bedford
Up to £9.05 per hour
15 Sep 2020
13 Oct 2020
JN -062020-132490
lynsey wilding
Contract Type
Full Time

Adecco are currently recruiting for specialist administrators to join our key multi-national corporate client. Working within the medical records warehouse at Bedford Hospital.

Basic information

  • Based at- Bedford Hospital- Medical Records Library, Britannia Road, Bedford, MK42 9DJ
  • Start date asap
  • Working hours- full time position 37.5 hours a week with 30 minutes break each day 2pm - 10pm Monday to Friday.
  • Preferred experience-
    Ability to work effectively with and without supervision and as a part of a team.
    Sensitivity to and experience of handling Medical Records and an understanding of Case Note structure and up to date policies governing filing of documentation within Patient Case Notes.
    IT Literate - confident while using Microsoft Word and Excel
    Ability to undertake training to become competent to operate high-resolution scanners and hand held scanners to required level.
    Ability to understand and follow oral and written directions.

  • Parking- Discounted onsite parking
  • Training- Two weeks training provided.
  • Recruitment process: Initial telephone interview, followed by video call via Zoom or microsoft team then face to face meeting onsite.



Prepare Event Notes ensuring correct batch header sheets or "intelligent bar code" in place according to scan and preparation guidelines.


Guillotine booklets as part of preparation for scanning process and where necessary to scan "long documents" as part of scan process


During scanning use of on screen stamps to identify documents within the medical record that are of poor quality.


Remove any items deemed as "unscannable" as per the preparation guidelines.


Operate high-resolution scanner to meet "quality assurance standards" policy ensuring all scanned images are of "good quality"


Collection of Event Notes from "Collection points", to agreed schedule dependent on priority and scan receipt


Checking the quality of the images as the medical record is passing through the scanning device. Ensuring that any issues with the image quality are amended prior to the record being released for Quality Assurance.


Clean and maintain the scanning device and escalating any device issues to Team Leader in a timely fashion.


Complete Quality Assurance process as determined by "quality assurance standards" policy to minimum 10% of overall scanned volumes, or as determined by Team Leader


Report all issues identified with the preparation and scanning of Event Notes or the operation of the scanners to Team Leader for resolution


Respond to requests for Urgent and/or emergency scans by interrupting normal workflow to prioritise Urgent requests as necessary


Answer general enquiries and face to face enquiries to the department.


Assist new staff by showing them the correct working practices and ensuring they are confident to carry out these new practices


Undertake all mandatory training as required by role, to include Xerox Business Ethics and Information Security training and any NHS/Trust training as necessary to maintain standards of service to current Health Records procedures and practices. This will include recording data quality on manual and computerised systems in accordance with agreed policies and procedures.


Provide absence cover where required for other members of staff within the Department.


Carry out any other duties that fall within the grade for this job.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

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You are about to register with the Adecco Group UK & I as a candidate. During your registration, we will collect and use information about you to make available our services and maintain our relationship with you. Our Privacy Information Statement explains how we collect and use information about you and the rights you have.

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♦ The business of the Adecco Group UK & Ireland is transacted via a number of differently branded trading entities, as follows: Adecco UK Limited, Adia Technology Limited, Modis International Limited, Badenoch and Clark Limited, Ajilon (UK) Limited, Office Angels Limited, Penna plc, Pontoon Europe Limited, Roevin Management Services Limited, Spring Technology Staffing Services Limited.

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