Afternoon Receptionist

2 days left

Recruiter
Adecco
Location
England, Hertfordshire, Letchworth Garden City
Salary
Up to £8.46 per hour
Posted
19 Sep 2019
Closes
17 Oct 2019
Ref
JN -082019-83514
Contact
Mayan Robinson
Function
Administration
Contract Type
Contract
Hours
Part Time

Adecco Stevenage are currently recruiting for a part-time receptionist to work for a very well known company based in Letchworth.

The shifts required are:

12:45-17:00 Monday - Friday

21.25 hours

This is a temp to perm opportunity and the successful individual will be made permanent within four weeks.

Please find an overview of the duties required.

Reception Area

  • Keep Reception desk & area tidy including top landing
  • Arrange collection of parcels from Reception upon arrival
  • Keep Reception area secure throughout the day

Calls

  • Answering calls and transfer to required department
  • Announce calls for Directors/Senior Managers
  • Take message from caller and forward on if absolutely necessary

Post

  • Distribute/management of all internal/external post
  • Forward on incoming faxes/emails via Outlook to relevant departments.
  • Manage the correspondence through the company's email.
  • Maintain funds on Franking machine and ordering supplies
  • Organise couriers if required

Visitors

  • Greet & announce visitors
  • Ensure sufficient & accessible stock of Visitor passes
  • Arrange transport for visitors if required

Security

  • Oversee general security of Reception during the day, i.e. keep doors locked.
  • To manage the programming/access of key fobs (i.e. starters and leavers) and others using the approval process in place for the external doors.

Other Reception Duties

  • Open up meeting rooms on a daily basis and checking they are ready for use.
  • Oversee room and parking bookings for
  • Order lunch buffets when requested and note in Reception diary
  • Scanning of documents for others when required
  • Oversee cleaners comment book & timesheet book
  • Purchase meeting & kitchen supplies
  • Using starters/leavers list prompt any changes to internal telephone list (monthly)
  • Using starters/leavers prompt any changes to Outlook groups (monthly)
  • Update Company Organisation charts on intranet (quarterly)
  • Update documents on Company Intranet
  • Update Hub list/contacts (quarterly)
  • Raising other office and property related PO's for site

Stationery & Printer Toners

  • Ordering business cards upon request
  • Ordering stationery & toners

Petty Cash

  • Distributing Petty Cash
  • Maintaining Petty Cash funds and upkeep of records

Property, Services & Fault Reports

  • Raise any periodic orders, i.e. gardening, milk deliveries etc.
  • Record all visits and service visits in the Outlook calendar, i.e. window cleaners, Initial, Gardening etc.
  • Report property faults (to property department) and follow through to completion, for example on :
    • Plumbing issues
    • Air Conditioning
    • Lighting
    • Washroom equipment
  • Record all faults on the fault log.

Uniform - if assistance is required/asked for

  • Ordering uniform for Warehouse and Drivers when required
  • Onward distribution upon delivery
  • Handle any query for FA

Miscellaneous

  • Provide General (ad hoc) Admin Support to other Departments
  • Carry out periodic tasks as listed above and as per the timed tasks/schedule
  • Look after/manage fund raising events

Key Attributes

  • Smart appearance/presentation
  • Professional approach to both external & internal customers
  • Polite & approachable (at all times), calm & discrete where necessary
  • Efficient, reliable and punctual
  • Good organisational abilities, pro-active/self-motivated and possess good presentation skills

If you are interested in the above role, and have the relevant experience, please apply now.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

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You are about to register with the Adecco Group UK & I as a candidate. During your registration, we will collect and use information about you to make available our services and maintain our relationship with you. Our Privacy Information Statement explains how we collect and use information about you and the rights you have.

Where you choose to give us so called sensitive information* other than where we ask for it, by giving us that information, you agree that we may use it in the way set out in the Privacy Information Statement.


* This is information that gets special protection under our privacy laws. It is information about your race or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, genetic or biometric details, sex life and details of any criminal convictions or similar you may be subject to.

♦ The business of the Adecco Group UK & Ireland is transacted via a number of differently branded trading entities, as follows: Adecco UK Limited, Adia Technology Limited, Modis International Limited, Badenoch and Clark Limited, Ajilon (UK) Limited, Office Angels Limited, Penna plc, Pontoon Europe Limited, Roevin Management Services Limited, Spring Technology Staffing Services Limited.

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