Bid Coordinator / Team Admin - Leading UK Consultancy

Recruiter
Office Angels
Location
England, London, City of London
Salary
£20000 - £26000 per annum + 27 days holiday + BH, bonus, pension
Posted
06 Mar 2019
Closes
03 Apr 2019
Ref
EL060318
Contact
Emma Lucy
Contract Type
Permanent
Hours
Full Time

JOB TITLE: Bid Coordinator

JOB TYPE: Permanent

COMPANY TYPE: Leading UK consultancy

HOURS: 9.00am - 5.30pm

SALARY: £22,000 - £26,000 dependant on experience

LOCATION: Chancery Lane, Central London

BENEFITS: Benefits and working conditions are superb in this organisation and include 27 days holiday plus statutory holidays, bonus, pension, plus others

CULTURE: Professional, passionate, friendly, social

Our client is an amazing Leading UK consultancy that provides building services engineering and sustainability solutions. With nationwide offices in London, Birmingham and Newcastle, their teams of dedicated and experienced consultants are ideally located for properties and portfolios across the UK.

They have a great culture and are a friendly to join their team.

Job Purpose:

  • This role requires someone who has good attention to detail, who works quickly and efficiently and who is happy carrying out a varied and busy role
  • You will act as a point of contact for general administrative related matters and should use your initiative in order to deliver the quality of service that is required of the role
  • You are in team of 4 Team Administrators

Key Responsibilities:

  • Works allocating, scheduling and diarising for internal consultants
  • Maintain tender tracker schedule on a weekly basis
  • Assist in the preparation and delivery of tender submission documents within the required deadlines
  • Formatting documents and contracts
  • Copy typing of reports
  • Meeting minutes
  • Compiling log site books
  • Updating work programmes
  • Fee proposals
  • Issuing fee numbers to clients
  • Maintain diary for the consultants and coordinate with other departments and clients to book meetings
  • Answering incoming communications by telephone and email
  • Proactively managing, receiving visitors and advising appropriate staff
  • Meeting and greeting visitors as necessary
  • Preparing and booking meeting rooms
  • General typing as necessary
  • General office duties such as post, filing, photocopying and scanning, picking up answer machine messages
  • Ensuring that stocks of stationery and printed matter are maintained at all times
  • Binding & Photo Copying
  • Ordering office supplies (Refreshments, Post Office, Stationery Company)
  • Providing refreshments for Clients
  • Travel arrangements and couriers
  • Diary Management
  • Filing/Archiving

Key Qualities:

  • MS Word, Excel (Intermediate), PowerPoint & Outlook
  • MS Project (Basic understanding)
  • Good organisational skills
  • Good verbal and interpersonal competence
  • Collaborative, flexible working style
  • Professional approach
  • Proactive, reliable and responsible
  • Administrative experience

Please also email Emma.Lucy@office-angels.com directly if you are interested in this position.

NB: If this company and position appeals to you then please apply your CV on-line. Advertised by Office Angels, Holborn branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted. For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser: https://www.office-angels.com/candidate-privacy

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