Team PA - Amazing Charity | FTC to Perm

5 days left

Recruiter
Office Angels
Location
England, London, City of London
Salary
£25000 - £30000 per annum
Posted
25 Jan 2019
Closes
22 Feb 2019
Ref
EL26012019
Contact
Emma Lucy
Contract Type
Contract
Hours
Full Time

Our client is one of the UK's leading charities, that supports people with complex needs and life-threatening illnesses across the UK and internationally.

JOB TITLE: Team PA

JOB TYPE: FTC to Perm

SALARY: Up to £30,000 per annum, dependant on experience

COMPANY TYPE: Charity

START DATE: ASAP

HOURS: 9.00am - 5.30pm

LOCATION: Euston / King's Cross, Central London

CULTURE: Open plan, highly professional yet friendly office based in Central London, full of intelligent individuals

JOB PURPOSE:

To work as a member of the London Office Management / Business Support team, all based on the front of house reception.

The Team PA is responsible for:

  • Providing outstanding administration support to senior Directors and office based staff
  • Front of house contact, welcoming guests, answering main reception phone, overseeing the meeting room facility
  • Supporting the Office Manager with the smooth running of the London office

KEY RESPONSIBILITIES:

  • Diary management for senior Directors and management of meeting room diaries
  • General administration for senior level meetings - create agendas, take minutes, follow up on action points and print packs for the meetings
  • Minute taking is a large part of the role
  • Regularly remind staff of deadlines for documents to be submitted and help prepare them for meetings through administration support
  • Collate various monthly and quarterly reports, as well as objectives for senior Directors
  • Raise purchase orders and approve some invoices when necessary
  • Deal with highly confidential information
  • Book travel for Directors and senior London based staff
  • Provide additional administration support to PA of CEO
  • Book external meeting rooms for large meetings and conferences
  • Liaise regularly with senior Directors and London based staff
  • Update records as and when changes occur/new process are implemented
  • Order equipment for new starters such as laptops and mobiles
  • Assist with the administration of events such as conferences, away days and Christmas meet ups
  • Based on front of house, welcome guests, answer main reception phone throughout the day, manage two reception inboxes, deal with customer complaints, support volunteers
  • To assist wherever necessary to ensure the smooth running of the office administration and facilities in the London office
  • Administration/ordering of stationary and consumables
  • Management of locker keys
  • Liaise with third party facilities contractors as required
  • Organise collection/return of archive boxes
  • Set up and support of audio visual equipment required for meetings (video conference, projectors, laptops)
  • Arrange and set up catering for meetings
  • Oversee the post room facility (incoming/outgoing post) and arrange couriers
  • Changing of toners in printers and photocopiers
  • Assist in the production of business cards and ID badges
  • Management of kitchen area - oversee that the kitchen area is tidy at all times, fully stocked of supplies and load the dishwasher twice daily
  • Assist the Office Manager in managing the petty cash system for London office
  • Maintain the new good stand in the office - sweets and cards
  • Assist with the collection of confidential waste
  • Assist users with booking hot desks
  • Assist the Office Manager with developing new processes for the new office and help to educate office users on new ways of working such as enforcing the clear desk policy

KNOWLEDGE & PROVEN ABILITY

  • High-level administration experience working for Directors
  • Excellent organisational and prioritising skills including time management, attention to detail and accuracy
  • Experience with dealing people and demonstrates high-level people skills
  • Excellent verbal, listening and written communication (including minute taking)
  • Experience of demonstrating confidentiality and the ability to be discrete
  • Ability to demonstrate a positive and flexible approach to work and to adapt to changing priorities as necessary
  • Administration experience in a voluntary or public sector organisation is desirable
  • Ability to deal with a number of conflicting priorities at the same time
  • Ability to use own initiative and come up with solutions/ideas

SKILLS

  • Advanced computer skills - Microsoft Suite (Word, Excel, PowerPoint) and dealing with emails
  • Outstanding customer service skills

Please also email Emma.Lucy@office-angels.com directly if you are interested in this position.

NB: If this company and position appeals to you then please apply your CV on-line. Advertised by Office Angels, Holborn branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted. For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser: https://www.office-angels.com/candidate-privacy

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